Starter Plan
₹0/ Forever
Best for 1-5 Bays
- Up to 5 Stations (PC / PS5)
- Full Billing & Session POS
- Manual WhatsApp Share Link
- Dynamic UPI QR at Counter
- Basic Daily Sales Report
- Community Support
YOUR DIGITAL CAFE MANAGER IN YOUR POCKET
Cloud Gaming Cafe Management Software
Gaming cafe software built for Indian PC, PS5, VR and Pool cafes. Manage sessions, billing, staff and reports from one cloud dashboard. Reconcile counter cash and send WhatsApp GST invoices, with no installation required.
Planning a new cafe? Read our guide to starting a gaming cafe in India and compare gaming cafe setup costs.
Browser-Based POS (Instant Setup)Counter Cash & UPI ReconciliationWhatsApp GST InvoicingMulti-Station: PC, PS5, Pool & VRLive Owner Mobile Dashboard
Runs instantly in your browser on any counter PC or mobile phone · Free forever tier · No credit card required
WhatsApp invoicing
From final bill to their WhatsApp. Automatically.
Start a gaming session, generate a detailed invoice, and share it with your Gamer's on WhatsApp. Pro Cafe automates the message; Starter includes a manual share link.
Itemised session invoices
Give customers a clear breakdown of play time, snacks, discounts and the total due.
Automated WhatsApp delivery
On Pro Cafe, send the invoice message automatically Immediatly after a session starts.
One-tap invoice access
Customers can open their full invoice straight from the WhatsApp message.
A familiar customer experience
Bills arrive where your customers already chat, with session details at a glance.
WhatsApp message · Actual example, private details hidden
One Dashboard · Every Station · Every Payment
PC Stations
PS5 / Xbox
VR Arcade
Racing Sims
Pool & Snooker
WhatsApp
UPI / GPay
Razorpay
Wallets & Loyalty
GST Ready
Live PC Control
Real-time Sync
PC Stations
PS5 / Xbox
VR Arcade
Racing Sims
Pool & Snooker
WhatsApp
UPI / GPay
Razorpay
Wallets & Loyalty
GST Ready
Live PC Control
Real-time Sync
The daily struggle
Running a Gaming Cafe is Harder Than It Looks
We Ran Our Own Gaming Cafe's for Years. These are the problems that kept us up at night — until we built the fix ourselves.
Manual billing eats your time
Tracking session timings on paper or stopwatches. Customers argue over minutes. Mistakes cost you money every single shift.
Inventory chaos
Snacks, drinks, accessories — no one knows what's running out until a customer asks for it. Stock vanishes without a trace.
Customer data scattered everywhere
WhatsApp chats, notebooks, memory. No way to know who your regulars are, what they spend, or when they last visited.
Zero visibility on revenue
End of the day you guess your profit. Which PC earns most? Which hours are dead? Without numbers you can't grow.
Five different tools, none built for cafes
POS for billing, Excel for stock, WhatsApp for invoices, paper for sessions. Nothing talks to each other. You waste hours stitching it all.
Sound familiar? See how GamingCafe fixes all of this →
Features
Everything You Need To Run a Modern Gaming Cafe
Sessions, billing, inventory and reports in one dashboard. The Windows PC control client is in preview.
Smart Multi-Station Billing & Timers
Purpose-built gaming cafe billing software: start, pause and end PC, PS5, VR or Pool/Snooker sessions with pre-paid & post-paid modes. Auto-billing the moment a session ends — no manual math, no disputes.
- Pre-paid & post-paid billing modes
- Auto-billing on session end
- Multi-station view — PC, PS5, VR, Pool
WhatsApp Invoicing & GST Bills
Send branded GST invoices, session summaries and offers directly to your customer's WhatsApp with a UPI QR payment link. Share a digital invoice without printing it.
- Branded GST invoice templates
- UPI QR payment link
- Automated invoice messages on Pro
Cash Counter & Bank Reconciliation
Balance your daily cash drawer at shift end without spreadsheets. Reconcile UPI vs cash collections, track the opening/closing float and hand over every shift with a clean record.
- Daily cash drawer balancing
- UPI vs cash reconciliation
- Shift handover reports
Staff Roles & Anti-Theft Audit Logs
Give cashiers exactly the permissions they need — nothing more. Every discount, void and session cancellation is logged, so theft and misuse can't hide.
- Cashier role permissions
- Discount & session cancellation tracking
- Full staff activity log
Food, Drinks POS & Prepaid Packages
Take Maggi, coke and snack orders straight to a running session. Sell hourly membership passes, night packs and combo offers without ever leaving the billing screen.
- Running-session snack ordering
- Hourly membership passes & night packs
- Combo & happy-hour pricing
Real Expense & Net Profit Analytics
Track rent, electricity, repairs and every expense to see your true net profit — not just revenue. Run your gaming cafe management on data, not vibes, with GST-ready reports.
- Rent, electricity & repairs tracking
- True net profit calculations
- GST reports & daily revenue feed
Mobile Cafe Manager
Run your entire cafe from your phone — anywhere in the world. A cloud dashboard with live station view, invoicing, low-stock alerts and a real-time revenue feed in one app.
- Cloud dashboard on your phone
- Live station & revenue feed
- Low-stock alerts & revenue reports
Preview
Station & PC Control
Browser-based session management is available. Windows PC lock, restart and shutdown are in preview and are not production-ready.
- Browser-based session management
- PC control - planned Windows client
- Desktop client — Beta / Coming soon
Want a deeper look at your exact setup? Explore PC gaming cafe software and PS5 console cafe software.
Why GamingCafe.io
Made By People Who've Stood At The Counter
Generic POS software doesn't understand gaming cafes. We do — because we built this to fix our own daily chaos first.
5
Stations on Starter
30
Stations on Pro
₹0
Starter plan
Web
Browser-based billing
Built by cafe owners, for cafe owners
We Ran Our Own Gaming Cafe's for Years. Every feature solves a real problem we faced at the counter — not something cooked up in a boardroom.
Start in your browser
Use the browser dashboard for station billing and reports. Try it on your counter device before choosing a plan.
Separate staff access
Invite cashiers and managers with separate accounts. Owners can review recorded staff activity from the dashboard.
Contact the team
Send a product or support question through our Contact page. Support hours and response times are not guaranteed.
Simple pricing
Start free. Scale when ready.
Transparent plans for new gaming cafes and growing multi-station venues.
Pro Cafe
₹799 / month
₹9,599 billed yearly — save ₹2,400
Pro Cafe Plan
Most popularFor growing cafes & gaming arenas
₹799/ Month
Billed yearly at ₹9,599
- Up to 30 Stations (PC + Console + TV)
- Automated WhatsApp Invoicing (API)
- Staff Role Access & Anti-Theft Audit
- Client PC Auto-Lock & Idle Power SaveComing Soon
- G-Bot - Your Digital Cafe ManagerComing Soon
- Real-time Owner Live Mobile Command
- Priority WhatsApp & AnyDesk Support
Everything a cafe owner needs to know
Software built for every kind of gaming venue, plus free guides and tools for planning, pricing and running the floor in India.
Software solutions
Owner guides
Free profit calculator
Enter your stations, hourly rate, occupancy, rent and salaries to see estimated monthly revenue, profit and break-even months.
Open the calculator →FAQ
Frequently Asked Questions
Everything gaming cafe owners ask before switching to GamingCafe.io.