GamingCafe.io
Billing built for gaming cafes

Gaming Cafe Billing Software

Manage PC and PS5 session billing, itemised invoices and customer bill sharing from one dashboard. Start with the free plan and choose the setup that fits your cafe.

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No credit card required · Setup in minutes

How PC and PS5 session billing works

A clear counter workflow, from the gaming session to the customer's invoice.

  1. 1. Start the session

    Choose the PC or PS5 station and record the session. Keep the play time linked to the station.

  2. 2. Review the bill

    Check the session charges and any snacks or discounts before settling the bill. Use an itemised invoice so the total is easy to understand.

  3. 3. Record payment and share

    Record how the customer paid, then share the invoice. Starter includes a manual WhatsApp share link; Pro Cafe supports automated messages.

Real invoice and WhatsApp examples

Existing app examples with the customer phone number and private invoice link hidden. The invoice below is a Bill of Supply example, not a GST tax invoice.

Actual PS5 session invoice showing play time, snacks, total and cash payment; customer phone number hidden
PS5 session and snacks, with a recorded cash payment
Actual gaming session invoice message on WhatsApp with the private invoice link hidden
Invoice message on WhatsApp

Planning a new venue? Read the gaming cafe startup guide, check hourly pricing or browse the Blog.

Built for this exact workflow

Automatic Session Billing

The timer bills as it runs. Pre-paid or post-paid, per minute or per hour — no manual maths at the counter.

GST-Ready Invoices

Your GSTIN, tax split and invoice numbering handled for you, so filing month-end takes minutes.

UPI, Cash & Card

Settle any bill across payment modes, split between friends, or hold it on a customer wallet.

Happy Hours & Packages

Discount slots, combo deals and prepaid packages apply themselves at checkout.

WhatsApp Bill Delivery

Send the bill to the customer's WhatsApp instead of a paper receipt they'll throw away.

Refund & Void Audit Trail

Every discount, refund and void is stamped with the staff member who made it.

Why owners switch to GamingCafe.io

  • Keep session charges and counter payments in one billing workflow.
  • Give customers an itemised invoice showing session and snack charges.
  • Counter queues move faster during peak evening hours.
  • Daily revenue, station-wise and staff-wise, visible on your phone.
  • Review billing records with your accountant at month-end.

Frequently asked questions

Does the billing software generate GST-compliant invoices?

Yes. Every session, snack or membership bill can be issued as a GST invoice with your GSTIN, HSN/SAC codes and tax split, ready for your accountant.

Can I accept UPI, cash and card on the same bill?

Yes. Split a single bill across UPI, cash and card, or settle it in one tap. Refunds and voids are logged with the staff member who made them.

Does billing run automatically while a session is on?

Yes. Session timers calculate the amount live, apply happy-hour and package rates automatically, and stop billing the moment the station is released.

Can customers get the bill on WhatsApp?

Yes. Session summaries and GST invoices can be sent straight to the customer's WhatsApp instead of printing paper receipts.

Is the billing software free to start?

Yes. Starter is free for up to 5 stations with no credit card. Pro supports up to 30 stations. There are no per-station charges within each plan.

Explore more cafe solutions

Planning a new cafe? Read our owner guides, try the profit calculator or browse the blog.

Ready to run your cafe smarter?

Join hundreds of gaming cafes already using GamingCafe.io.

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